Best for: General business writing, brainstorming and analysis
✓ Very versatile
✓ Free tier
Best Notion alternatives
Notion is best for small teams that want docs, wikis and tasks in one place. If that is not you — or price, features or availability in your country do not fit — these 34 alternatives are worth a look.
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| Software | Best for | Free plan | Origin | |
|---|---|---|---|---|
| General business writing, brainstorming and analysis | Yes | US | Visit | |
| Long documents, careful writing and coding help | Yes | US | Visit | |
| Teams that already work in Google Workspace | Yes | US | Visit | |
| Marketing teams that need brand-consistent AI copy | No (trial may exist) | US | Visit | |
| Sales and marketing teams automating copy workflows | Yes | US | Visit | |
| Anyone writing emails, proposals and blog posts in English | Yes | US | Visit | |
| Marketers producing SEO content with AI | Verify | US | Visit | |
| Rewriting, summarising and grammar checks | Yes | US | Visit | |
| Small teams that like simple Kanban boards | Yes | US | Visit | |
| Teams coordinating projects across departments | Yes | US | Visit | |
| Teams that want tasks, docs and goals in one tool | Yes | US | Visit | |
| Teams that want colourful, flexible work boards | Yes | IL | Visit | |
| Small teams wanting CRM, tasks and chat in one free tool | Yes | US | Visit | |
| Teams that live in Microsoft 365 | Yes | US | Visit | |
| Software teams running agile sprints | Yes | AU | Visit | |
| Agencies working with clients | Verify | US | Visit | |
| Busy founders auto-scheduling tasks into the calendar | No (trial may exist) | US | Visit | |
| Budget-conscious teams in India | Yes | IN | Visit | |
| Quick surveys, registrations and order forms | Yes | US | Visit | |
| Conversational lead forms with high completion rates | Yes | ES | Visit | |
| Businesses needing many templates and integrations | Yes | US | Visit | |
| Creators who want a generous free form builder | Yes | BE | Visit | |
| Zoho users and teams needing offline mobile forms | Yes | IN | Visit | |
| Research questions that need cited sources | Yes | US | Visit | |
| Meeting transcripts and notes | Yes | US | Visit | |
| Sales and client meetings that need searchable notes | Yes | US | Visit | |
| Listening to documents and articles | Yes | US | Visit | |
| Studying and summarising your own documents | Yes | US | Visit | |
| Finding what research papers say | Yes | US | Visit | |
| Literature reviews and data extraction from papers | Yes | US | Visit | |
| Protecting focus time in Google Calendar | Yes | US | Visit | |
| Recording and summarising Meet, Zoom and Teams calls | Yes | DE | Visit | |
| Meeting summaries and productivity insights | Yes | US | Visit | |
| Asking questions about a PDF | Yes | DE | Visit |
Best for: Long documents, careful writing and coding help
✓ Handles long documents well
✓ Thoughtful, natural writing
Best for: Teams that already work in Google Workspace
✓ Works across Google apps
✓ Free tier
Best for: Marketing teams that need brand-consistent AI copy
✓ Brand voice controls
✓ Marketing templates
Best for: Sales and marketing teams automating copy workflows
✓ Workflow automation
✓ Free tier to try
Best for: Anyone writing emails, proposals and blog posts in English
✓ Works in browsers and apps
✓ Free grammar checks
Best for: Marketers producing SEO content with AI
✓ SEO-focused workflows
✓ Brand voice
Best for: Rewriting, summarising and grammar checks
✓ Free paraphraser
✓ Browser extensions
Best for: Small teams that like simple Kanban boards
✓ Very easy to learn
✓ Free plan
Best for: Teams coordinating projects across departments
✓ Polished UI
✓ Free plan for small teams
Best for: Teams that want tasks, docs and goals in one tool
✓ Feature-rich
✓ Free plan
Best for: Teams that want colourful, flexible work boards
✓ Visual and flexible
✓ Many templates
Best for: Small teams wanting CRM, tasks and chat in one free tool
✓ Generous free plan
✓ Many tools in one
Best for: Teams that live in Microsoft 365
✓ Deep Office integration
✓ Free version
Best for: Software teams running agile sprints
✓ Powerful for development
✓ Free for small teams
Best for: Agencies working with clients
✓ Simple and calm
✓ Client access
Best for: Busy founders auto-scheduling tasks into the calendar
✓ Automatic scheduling
✓ Tasks plus calendar
Best for: Budget-conscious teams in India
✓ Affordable
✓ Works with Zoho suite
Best for: Quick surveys, registrations and order forms
✓ Free
✓ Responses go straight to Sheets
Best for: Conversational lead forms with high completion rates
✓ Beautiful forms
✓ Good completion rates
Best for: Businesses needing many templates and integrations
✓ Huge template library
✓ Free plan
Best for: Creators who want a generous free form builder
✓ Generous free plan
✓ Writes like a doc
Best for: Zoho users and teams needing offline mobile forms
✓ Offline forms
✓ Zoho integrations
Best for: Research questions that need cited sources
✓ Answers come with citations
✓ Good for quick research
Best for: Meeting transcripts and notes
✓ Automatic notes
✓ Free tier
Best for: Sales and client meetings that need searchable notes
✓ CRM integrations
✓ Searchable transcripts
Best for: Listening to documents and articles
✓ Great for reading on the go
✓ Many voices
Best for: Studying and summarising your own documents
✓ Answers grounded in your sources
✓ Audio overviews
Best for: Finding what research papers say
✓ Answers backed by papers
✓ Free tier
Best for: Literature reviews and data extraction from papers
✓ Saves hours on reviews
✓ Extraction tables
Best for: Protecting focus time in Google Calendar
✓ Free plan
✓ Smart time blocking
Best for: Recording and summarising Meet, Zoom and Teams calls
✓ Free plan
✓ Multilingual notes
Best for: Meeting summaries and productivity insights
✓ Free tier
✓ Cross-platform
Best for: Asking questions about a PDF
✓ Very simple
✓ Free tier
OpenAI's AI assistant for drafting, summarising, data analysis and image generation.
Pros
- Very versatile
- Free tier
- Large ecosystem of custom GPTs
Cons
- Outputs need fact-checking
- Advanced models and limits depend on plan
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Writing Tools, AI Assistants & Chatbots
Anthropic's AI assistant, strong at long-context reading, writing and analysis.
Pros
- Handles long documents well
- Thoughtful, natural writing
- Free tier
Cons
- Usage limits vary by plan
- Verify facts before publishing
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Writing Tools, AI Assistants & Chatbots
Google's AI assistant, integrated with Gmail, Docs and other Workspace apps on eligible plans.
Pros
- Works across Google apps
- Free tier
- Multimodal input
Cons
- Workspace features depend on plan
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Writing Tools, AI Assistants & Chatbots
AI content platform for marketing teams, with brand voice and campaign tools.
Pros
- Brand voice controls
- Marketing templates
- Team workflows
Cons
- Paid only
- Overlaps with general AI assistants for solo users
- Free plan
- No (trial may exist)
- Pricing
- See provider
- Also in
- AI Writing Tools, AI SEO & Content Optimisation
AI platform for marketing copy and go-to-market workflows.
Pros
- Workflow automation
- Free tier to try
Cons
- Output quality varies by prompt
- Advanced workflows are paid
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Writing Tools
AI writing assistant for grammar, clarity, tone and generative rewrites across apps.
Pros
- Works in browsers and apps
- Free grammar checks
- Tone suggestions
Cons
- Generative features limited on free plan
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Writing Tools
AI writing and SEO platform for articles, briefs and AI search visibility tracking.
Pros
- SEO-focused workflows
- Brand voice
Cons
- Output needs editing and fact-checking
- Free plan
- Verify
- Pricing
- See provider
- Also in
- AI Writing Tools, SEO Tools
Paraphrasing, summarising and grammar tool.
Pros
- Free paraphraser
- Browser extensions
Cons
- Paraphrasing is not a substitute for original writing
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Writing Tools
Kanban-style boards for organising tasks and simple workflows.
Pros
- Very easy to learn
- Free plan
- Power-ups
Cons
- Limited for complex projects
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Project Management Tools
Work management with lists, boards, timelines and automations.
Pros
- Polished UI
- Free plan for small teams
- Strong automations
Cons
- Advanced features are costly
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Project Management Tools
All-in-one productivity platform with tasks, docs, whiteboards and AI.
Pros
- Feature-rich
- Free plan
- Highly customisable
Cons
- Can feel overwhelming
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Project Management Tools
Work OS with boards, automations and CRM products.
Pros
- Visual and flexible
- Many templates
Cons
- Seat minimums on paid plans
- Free plan
- Yes
- Pricing
- See provider
- Also in
- CRM Software, Project Management Tools
All-in-one workspace with CRM, tasks, chat and website builder.
Pros
- Generous free plan
- Many tools in one
Cons
- Interface can feel busy
- Free plan
- Yes
- Pricing
- See provider
- Also in
- CRM Software, Project Management Tools
Chat, meetings and file collaboration.
Pros
- Deep Office integration
- Free version
Cons
- Can feel heavy
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Project Management Tools, Video Meeting Software
Issue and project tracking for agile teams.
Pros
- Powerful for development
- Free for small teams
Cons
- Complex for non-technical teams
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Project Management Tools
Project management with to-dos, message boards and client access.
Pros
- Simple and calm
- Client access
Cons
- Fewer views and reports
- Free plan
- Verify
- Pricing
- See provider
- Also in
- Project Management Tools
AI calendar and project manager that plans your day automatically.
Pros
- Automatic scheduling
- Tasks plus calendar
Cons
- Paid only
- Free plan
- No (trial may exist)
- Pricing
- See provider
- Also in
- Project Management Tools, AI Research & Productivity Tools
Project management with Gantt charts, timesheets and issue tracking.
Pros
- Affordable
- Works with Zoho suite
Cons
- Interface less modern
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Project Management Tools
Free form builder that saves responses to Google Sheets.
Pros
- Free
- Responses go straight to Sheets
Cons
- Limited design and logic
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Form & Survey Builders
One-question-at-a-time forms and surveys with logic.
Pros
- Beautiful forms
- Good completion rates
Cons
- Free plan responses are limited
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Form & Survey Builders
Form builder with thousands of templates, PDF forms and approvals.
Pros
- Huge template library
- Free plan
Cons
- Free plan has submission limits
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Form & Survey Builders
Document-style form builder with a generous free plan.
Pros
- Generous free plan
- Writes like a doc
Cons
- Not related to TallyPrime accounting
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Form & Survey Builders
Online form builder with approvals, offline mobile forms and integrations.
Pros
- Offline forms
- Zoho integrations
Cons
- Design options are moderate
- Free plan
- Yes
- Pricing
- See provider
- Also in
- Form & Survey Builders
AI answer engine that searches the web and cites its sources.
Pros
- Answers come with citations
- Good for quick research
Cons
- Citations still need checking
- Less suited to long-form drafting
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Assistants & Chatbots, AI Research & Productivity Tools
AI meeting assistant that records, transcribes and summarises meetings.
Pros
- Automatic notes
- Free tier
Cons
- Accuracy varies with accents and audio quality
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Video, Voice & Meeting Tools, AI Research & Productivity Tools
AI notetaker for Zoom, Meet and Teams with summaries and CRM sync.
Pros
- CRM integrations
- Searchable transcripts
Cons
- Inform participants before recording
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Video, Voice & Meeting Tools, AI Research & Productivity Tools
Text-to-speech reader for documents, PDFs and web pages.
Pros
- Great for reading on the go
- Many voices
Cons
- Premium voices are paid
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Voice & Text-to-Speech, AI Research & Productivity Tools
Google's AI research notebook that answers from sources you upload, with audio overviews.
Pros
- Answers grounded in your sources
- Audio overviews
- Free
Cons
- Works best with well-organised sources
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools
AI search engine for scientific research.
Pros
- Answers backed by papers
- Free tier
Cons
- Academic focus
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools
AI research assistant for finding and summarising papers.
Pros
- Saves hours on reviews
- Extraction tables
Cons
- Academic focus
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools
AI scheduling that blocks time for habits, tasks and meetings.
Pros
- Free plan
- Smart time blocking
Cons
- Mainly for Google and Outlook calendars
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools, Appointment Scheduling Tools
AI meeting recorder with notes and CRM sync.
Pros
- Free plan
- Multilingual notes
Cons
- Tell participants you are recording
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools
AI meeting assistant with summaries across meetings, email and messages.
Pros
- Free tier
- Cross-platform
Cons
- Privacy settings need attention
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools
Upload a PDF and chat with it to find answers fast.
Pros
- Very simple
- Free tier
Cons
- Limited pages on free plan
- Free plan
- Yes
- Pricing
- See provider
- Also in
- AI Research & Productivity Tools